It was superseded by the PAPPG on January 1, 2016. FEMA requested the Applicant provide documentation and actual costs only for work in the approved scope of work (SOW) for PW 641. [2] Letter from Dir. FEMA attends the briefing to demonstrate partnership with our State partners. FEMA will accept public comments on the PDA Guide for one year, until June 8, 2021. 2115 0 obj <>/Filter/FlateDecode/ID[<95E4BE2F78AACA4A941D43E852196356>]/Index[2093 94]/Info 2092 0 R/Length 118/Prev 582075/Root 2094 0 R/Size 2187/Type/XRef/W[1 3 1]>>stream directly tied to the performance of eligible work”). Therefore, the Applicant has not provided documentation that demonstrates the additional costs claimed beyond July 10, 2013 are directly tied to the performance of eligible work for PW 641 (i.e., debris removal). Cf., Field Operations Pocket Guide, at i, footnote 1 (While the Guide “provides guidelines for implementing the PA program[,] [t]hese guidelines should not be interpreted as regulatory requirements or law.”). On July 9, 2019, FEMA notified the Grantee and the Applicant via a determination memorandum that it would deobligate funding for the project because the Applicant did not provide adequate documentation to clearly define the costs of the completed debris removal work. FEMA developed this guide to provide applicants with a programmatic and operational framework for structuring their own debris management plan or ensuring that their existing plan is consistent with FEMA’s eligibility criteria. New York State Division of Homeland Security and Emergency Services. [3] Applicant Second Appeal Letter, at 5 (quoting FEMA First Appeal Analysis, Parks, Recreation, Historic Preservation, FEMA-4129-DR-NY, PW 642, at 3 (Mar. h��U�Se��{-x' �!za:'/�/�qG�G� d橨�XT�a������4�N�jb5)a�"�d�+�� Ș�z�86�C=���M�@��>����m�y p � ����t* �� ������M1�8��,�KP��e &�l�Z����"� �?�Fi鿱��j�. Even if FEMA were to combine PWs, as suggested by the Applicant and Grantee, the costs would not be tied to the performance of eligible debris work and could not be considered for Public Assistance funding. FEMA subsequently deobligated all costs at closeout as the Applicant did not provide adequate documentation to support the costs. Level 1 Overview A brief concept summary of a disaster-related function, team, or capability. Specifically, FEMA included the following comments in the PW: Work is 100 percent complete. Therefore, FEMA confirmed that payment would be based on actual approved invoices. On June 7, 2019, the Applicant responded to FEMA's RFI. Please inform the Applicant of my decision. Therefore, this appeal is denied. The New York State Office of Parks, Recreation, Historic Preservation (Applicant) Canalway Trail (Facility) was inundated by vegetative debris from floodwater. Last, the Applicant states that the rationale FEMA used in its first appeal decision for one of the other two PWs for the Trail should be applied to this appeal to approve the original claimed costs. [8] PW 641 is a PAAP Debris Removal project funded at an 85 percent Federal cost share, and PWs 639 and 642 are standard PA grants funded at a 75 percent Federal cost share. It is important to note though that the daily labor reports provided by the Applicant only specify that debris removal was completed during that time. [4] Title 44 Code of Federal Regulations (44 C.F.R.) Therefore, this project is being written as 0 percent completed until required documentation has been reviewed and added to this project worksheet’s comments and attachments. FEMA captured all debris removal costs in Project Worksheet (PW) 641 under the Public Assistance Alternate Procedure (PAAP) Debris Removal program for a total cost of $112,320.00. Share sensitive information only on official, secure websites.. During the incident period of June 16, 2013 to July 10, 2013, severe storms and flooding caused extensive damage in the State of New York. FEMA granted $31,345.43 for disaster-related debris removal work, stating that the Applicant only provided documentation supporting a portion of its costs claimed for debris removal approved under PW 641. The Public Assistance Policy Digest is intended to be an easy-to-read, easy-to-use, brief summary of the basic policies that govern the PA Program. A lock ( ) or https:// means you’ve safely connected to the .gov website. This Field Operations Pocket Guide provides direction on a consistent approach to delivering the PA Program. Joint PDAs with FEMA that take place on or after June 8 must use the new PDA Guide which supersedes FEMA’s current Damage Assessment Operations Manual (2016). 24, 2020) [hereinafter Applicant Second Appeal Letter], (citing Public Assistance Program, Field Operations Pocket Guide, FEMA-P-1011, at 13-14 (Apr. The Auxiliary Communications Field Operations Guide (AUXFOG) is a reference for auxiliary communicators who directly support backup emergency communications for State/local public safety entities or for an amateur radio organization supporting public safety. The Applicant requested that FEMA reinstate $112,320.00 under PW 641 or combine the this with the other two PWs awarded for the Trail to approve full funding. %PDF-1.7 %���� The FIR included notes stating that the contractor completed some work that FEMA did not fund, but also acknowledged that the contract costs were not separated out by PW. The FEMA Region II Regional Administrator partially approved the appeal, obligating $31,345.43, as the Applicant substantiated that portion of the original estimated costs. The Applicant emphasizes that FEMA prepared PW 641 close to a year after completion of debris removal work. § 206.205(b) the grantee shall certify that reported costs incurred were in the performance of eligible work. disaster has been declared. The Applicant argues that FEMA contradicts itself by originally obligating PW 641 for the entire requested costs, only to later deobligate a large portion of them simply because certain costs were not separated out by PW.